View Only Non-Provider users have limited
functionality and primarily access the system to view client records and
generate reports. The Client Immunization
History screen for view-only users displays a client's immunization
history and provides vaccine recommendations based on the selected tracking
schedule. From this screen, a user can review immunization record details,
run select reports, or print an official record.
The Client Immunization History screen displays
a large portion of the information held in the system database for the
selected client. Details for each of the sections of the screen are described
below.
Client InformationSection
- This section displays the client's basic identifying information
as described in the table below. Following a client search, the user
can view this client information section to confirm that the correct
client has been located.
Field Name
Description
Client
Name (First - MI - Last)
The client's First
Name, Middle Initial and Last Name.
DOB
The client's Date
of Birth.
Gender
The client's Gender.
Tracking
Schedule
The Immunization
Tracking Schedule that is being used to determine if
the client is up to date on their vaccines.
Client
ID
The
client's Primary Client ID assigned by the organization that
the user is logged in under.
NOTE:
This is not the same as the ImmTrac2 ID
assigned by the system.
Provider
(PCP)
The client's Provider
(PCP), if assigned in the client's information record.
School
The client's
School, if assigned in the client's information record.
Comments
Displays comments that have
been entered on the client record. Comments
are responses, allergies, reactions, or other conditions related
to the vaccines a client has received.
Current
Age
The client's current
age in years, months, and days. Example: 1 year, 2 months,
3 days.
Immunization Record
Section - This section displays all vaccinations the selected
client has received to date. Immunizations are listed alphabetically
by vaccine group, then by date administered, as described in the table
below.
Column Name
Description
Vaccine Group
The
vaccine group name for each immunization received.
Date Administered
The actual day the client was given
the vaccine, as a hyperlink. Click the date to view the "Explanation of Dose
Status" pop-up window for that particular immunization.
This pop-up window displays the tracking schedule rule for that
vaccine series.
Series
A
sequence number along with the total number of doses within the
immunization series displays for valid immunizations. An
example is (1 of 4) with the 1 being the dose number of the immunization
and the 4 being the total number of doses within the immunization
series.
NOTE:
NOT VALID will display if the dose given for the immunization
series was not considered to be valid within the immunization
series tracking schedule rules.
Vaccine
[Trade Name]
The
name of the vaccine provided by the manufacturer (Trade Name). If
no Trade Name was provided, the column will only display the type
of vaccine that was administered.
Dose
The
dose magnitude reflects how many doses were administered to the
client. This number is not
dose volume as measured in milliliters.
Here
are some examples:
If a single pediatric
dose were administered to a child, the Dose column would display
'Full'.
If two pediatric
doses were administered to an adult, the Dose column would
display the number '2'.
If half the standard
adult formulation of a dose were given to a child, the Dose
column would display 'Half'.
The
system uses this data to determine the effectiveness of the vaccination
provided.
Owned?
Displays
an indication of whether each vaccine was entered by the user's
organization. A blank means the user's organization entered the
vaccine record. A "No" means the record was entered
by another organization. Click on the hyperlink to view the name
and contact information of the organization that entered the vaccine
record.
NOTE:If there is a question
about an immunization entered by another organization we urge
you to contact that provider with the listed
contact information.
Reaction
Displays
an indication of whether a reaction occurred, as a hyperlink.
A blank means no reaction was entered in ImmTrac2 for the vaccine.
A 'Yes' means a reaction was recorded for that vaccine.
Click the hyperlink to display a small information window with
additional details.
Hist?
Displays
an indication of whether the record was entered as an historical
immunization. A blank means the record was entered as a recently
administered vaccine. A 'Yes' means the record was entered as
an historical immunization.
Disaster
Displays
an indication of whether the vaccine was administered during a
disaster. A blank means the vaccine was not administered as part
of a disaster. A "Yes" means it was administered during
a disaster event.
Vaccines
Recommended Section - This section displays the recommended
vaccines and corresponding dates based on the selected tracking schedule
for the client, as described below.
Column
Name
Description
Vaccine Group
The names for each
recommended vaccine group, as a hyperlink. Click the name
to view the "Explanation
of Dose Status" pop-up window to display the tracking
schedule rules for that series.
Vaccine
Name of the vaccine.
Earliest Date
The
earliest date the client can receive the applicable vaccine.
Recommended Date
The
date the client is recommended to have the applicable vaccine.
Past Due Date
The
date the client is past due for the applicable vaccine.
The columns in the Vaccines
Recommended by Selected Tracking Schedule table may be color
coded for emphasis, as defined in the table below.
Color
Description
A
Vaccine Group name displays with a dark grey background when
today's date falls on or after the Recommended Date or the
Past Due Date.
A
Recommended Date displays with a green background when today's date falls on or
after the Recommended Date and before the Past Due Date.
A
Past Due Date displays with a green background when today's date falls on or
after the Past Due Date.
A
status bar, such at "Contraindicated," displays
with a dark gray background in the Earliest Date, Recommended
Date and Past Due Date for the following scenarios.
Complete displays when
the client has completed the recommended vaccine series.
Contraindicated displays
when the client record has a comment indicating a contraindication
for the specific vaccine group.
Maximum Age Exceeded
displays when the client is older than the maximum recommended
age for the specific vaccine group.
Maximum Doses Met or Exceeded
for Vaccine Group displays when the client has
received more than the maximum number of doses for the
specific vaccine group.
Immunity Recorded for Vaccine
Group displays when the client record has a comment
indicating immunity for the specific vaccine group.
Medical Exemption displays
when the client record has a comment indicating a medical
exemption for the specific vaccine group.
The command buttons on this screen
allow the user to access key student reports, as described in the table
below.
Button
Description
Displays
a pop-up confirmation message before opening a new browser
tab to display a PDF of the report.
Follow these steps to print:
In
the PDF report display, hover the user's mouse over the bottom
portion of the screen to display the Adobe PDF floating menu
bar. Select the printer icon to proceed with printing.
Displays
the Reports
Available for Client screen to generate and print reports
for the selected client. From that screen, users can click
the Cancel button to return to the Client Immunization History
screen.
The Explanation
of Dose Status Window is a pop-up window that displays the
vaccination rule applied to the specific dose selected. This can aid in
explaining why an administered dose was not valid or why a recommendation
displays a particular date.
The window displays the schedule for the
dose that was selected and includes messages and yellow highlights as
part of the explanation of status. For example, to see why a dose of DTaP
is marked as "Not Valid," click on the vaccination date for
that dose to open a pop-up window that displays the series rules for DTaP.
The window displays a comment explaining why the dose was not valid.
Viewing Tips:
The
selected dose in the series will be highlighted in yellow.
If
a dose is not part of a series in the selected schedule, an applicable
message will appear.
If the first dose given for a
vaccine group is recorded prior to the minimum age, the same message
will display indicating it is not part of the series.
If a client had no immunizations in the
series and was too old to complete, the first dose in the series would
be highlighted.
ImmTrac2
is set up to accommodate a variety of user types. Each user will have
access to certain features in the application based on the role that is
assigned. Online help reflects the capabilities available to provider
user roles. Other user roles should refer to the user manual for more
access features and capability details.
