The Student
Immunization History screen displays a student's immunization
history and provides vaccine recommendations based on the selected tracking
schedule. From this screen, a user can add the student to an existing
student report list to run reports for that student.
Student
Information Section - This section displays a student’s informationas described in the table below.
Field
Description
Student
Name (First - MI - Last)
The
student's first name, middle name, and last name.
DOB
The
student's birth date.
Gender
The
student's gender.
Tracking
Schedule
The
Immunization Tracking Schedule that is used to determine if
a student is up to date on their vaccines. This field
displays as a drop-down list containingthe
ACIP and school schedules. When a schedule is selected,
the Vaccines Recommended
section refreshes to display the applicable recommendations.
Current
Age
The
student's current age in years, months, and days. Example:
1 year, 2 months, 3 days.
Reports Section-
This section allows the user to add the student to a school report
list. A student cannot be added to the same list more than once. After
adding a student to a list, the list name no longer displays as an
available option in the drop-down list. A student can be added to
multiple school lists. Once a student has been added to a list, the
name displays in the current report lists.
Immunization
Record Section - This
section displays all vaccines the student has received to date. Recordsare listedalphabetically
by Vaccine Group,then by
date administered, as described in the table below.
NOTE: Any immunization record (row)
that appears in the Immunization History table in all red font indicates
the client had a reaction to the corresponding immunization.
Column
Name
Description
Vaccine Group
The
vaccine group name for each immunization received.
Date
Administered
The actual day the client was given
the vaccine, as a hyperlink. Click the date to view the "Explanation of Dose Status" pop-up window for
that particular immunization. This pop-up window displays
the tracking schedule rule for that vaccine series.
Series
A
sequence number along with the total number of doses within
the immunization series displays for valid immunizations.
An example is (1 of 4) with the 1 being the dose number
of the immunization and the 4 being the total number of doses
within the immunization series.
NOTE:
NOT VALID will display if the dose given for the immunization
series was not considered to be valid within the immunization
series tracking schedule rules.
Vaccine [Trade Name]
The
name of the vaccine provided by the manufacturer (Trade Name). If
no Trade Name was provided, the column will only display the
type of vaccine that was administered.
Dose
The
dose magnitude reflects how many doses were administered to
the client. This number is not
dose volume as measured in milliliters.
Here
are some examples:
If a single
pediatric dose were administered to a child, the Dose
column would display 'Full'.
If two pediatric
doses were administered to an adult, the Dose column would
display the number '2'.
If half the
standard adult formulation of a dose were given to a child,
the Dose column would display 'Half'.
The
system uses this data to determine the effectiveness of the
vaccination provided.
Reaction
Displays an indication of whether a
reaction occurred, as a hyperlink. A blank means no reaction
was entered in ImmTrac for the vaccine. A 'Yes' means a
reaction was recorded for that vaccine. Click the hyperlink
to display a small information window with additional details.
Disaster
Displays
an indication of whether the vaccine was administered during
a disaster. A blank means the vaccine was not administered
as part of a disaster. A "Yes" means it was administered
during a disaster event. Click
the hyperlink to display a small information window with additional
details.
Vaccines
Recommended Section - Displays
the recommended vaccines and corresponding dates based on the selected
tracking schedule as described in the table below.
Column
Name
Description
Vaccine Group
The
names for each recommended vaccine group, as a hyperlink.
Click the name to view the <keep
the hyperlink to the section further down the page, but rename
it: >
"Explanation of Dose Status" pop-up window to display
the tracking schedule rules for that series.
Vaccine
Name
of the vaccine.
Earliest Date
The
earliest date the client can receive the applicable vaccine.
Recommended Date
The
date the client is recommended to have the applicable vaccine.
Past
Due Date
The
date the client is past due for the applicable vaccine.
Information
in the Vaccines Recommended by Selected Tracking Schedule table
may be color coded for emphasis, as defined in the table below.
Color
Description
A
Vaccine Group name displays with a dark grey background when
today's date falls on or after the Recommended Date or the
Past Due Date.
A
Recommended Date displays with a green background when today's date falls on or
after the Recommended Date and before the Past Due Date.
A
Past Due Date displays with a green background when today's date falls on or
after the Past Due Date.
A
status bar, such at "Contraindicated," displays
with a dark gray background in the Earliest Date, Recommended
Date and Past Due Date for the following scenarios.
Complete displays when
the client has completed the recommended vaccine series.
Contraindicated displays
when the client record has a comment indicating a contraindication
for the specific vaccine group.
Maximum Age Exceeded
displays when the client is older than the maximum recommended
age for the specific vaccine group.
Maximum Doses Met or Exceeded
for Vaccine Group displays when the client has
received more than the maximum number of doses for the
specific vaccine group.
Immunity Recorded for Vaccine
Group displays when the client record has a comment
indicating immunity for the specific vaccine group.
Medical Exemption displays
when the client record has a comment indicating a medical
exemption for the specific vaccine group.
Displays a pop-up
confirmation message before opening a new browser tab to display
a PDF of the report.
Follow these steps to print:
In
the PDF report display, hover the user's mouse over the bottom
portion of the screen to display the Adobe PDF floating menu
bar. Select the printer icon to proceed with printing.
The Explanation
of Dose Status Window
is a pop-up window that displays after
clicking the Date Administered link in the Immunization Record, and displays the tracking schedule rule
for that vaccine series. This
can aid in explaining why an administered dose was not valid or why a
recommendation displays a particular date.
The window
displays the schedule for the dose that was selected and includes messages
and yellow highlights as part of the explanation of status. For
example, to see why a dose of DTaP is marked as "Not Valid",
click on the vaccination date for that dose to open a pop-up window that
displays the series rules for DTaP. The window displays a comment
explaining why the dose was not valid.
Viewing Tips:
The
selected dose in the series will be highlighted in yellow.
If
a dose is not part of a series in the selected schedule, an applicable
message will appear.
If
the first dose given for a vaccine group is recorded prior to the
minimum age, the same message will display indicating it is not part
of the series.
If a client had no
immunizations in the series and was too old to complete, the first
dose in the series would be highlighted.
ImmTrac2
is set up to accommodate a variety of user types. Each user will have
access to certain features in the application based on the role that
is assigned. Online help reflects the capabilities available to provider
user roles. Other user roles should refer to the user manual for more
access features and capability details.
