Edit Immunizations

The Edit Immunization screen allows the user to view and update certain details for each immunization that was previously entered on a client's immunization history record. The indication of whether the immunization record is owned by the user's organization determines what information displays on the edit screen.

The Edit Immunization screen displays the record details held in the system database for the immunization that was selected from the Immunization History screen.

Field	Description
Client Name (First - MI - Last)	The client's First Name, Middle Initial and Last Name.
DOB	The client's Date of Birth.
Gender	The client's Gender.
Tracking Schedule	The Immunization Tracking Schedule that is being used to determine if the client is up to date on their vaccines..
Client ID	The client's Primary Client ID assigned by the organization that the user is logged in under.
Address/Phone	The client's Address, City, State, Zip Code and Phone Number.
Comments	Displays comments that have been entered for the client.

NOTE: The Edit Immunization section displays different information when the user intends to Edit a Non-Owned Immunization or to Edit an Historical Immunization.

Field Name	Description
Vaccine Group	The vaccine group of the selected immunization.
Vaccine Display Name	The vaccine display name of the selected immunization.
Trade Name	The trade name of the immunization received.
Manufacturer	Required. The manufacturer for the selected immunization and trade name and is an editable field.
Vaccine Lot Number	Required. The vaccine lot number of the administered vaccine and is an editable field.
Funding	Required. The source of funding of the administered vaccine.
Dosage From Inventory	The dose magnitude of the immunization received. The default dosage from inventory is Full, with Half, 2, 3, 4 and 5 as other possible options.
Subpotent Dose	A check box to specify whether the selected immunization was a "subpotent" immunization. "Subpotent" indicates something went wrong when the immunization was being given and was not administered entirely.
Date Administered	Required. The date the selected immunization was administered to the client and is an editable field. Users can update this field by typing in a new date in the text box (MM/DD/CCYY) or by clicking on the calendar icon to set the date.
Vaccine Eligibility	Required. The source of reimbursement or payment for the immunization that was giveneditable and is an editable field.
Prescribing Authority	The clinician who had the prescribing authority to let the client have the selected immunization and is an editable field. The drop down listing displays the organization's clinicians who are designated as a prescribing authority.
Administered By	The clinician who administered the vaccine to the client and is an editable field. The drop down listing displays the organization's clinicians who are authorized to administer vaccine.
Body Site	The location on the body where the vaccine was given and is an editable field.
Administered Route	The physical route of administration and is an editable field.
Source of Immunization	The source of the entered immunization record. New Immunization Administered displays when the record was entered as a new, or recently administered, record. See Edit Historical Immunizations in this Help topic for other options.
Disregard Primary Series	This option, when available, allows the user to disregard the primary vaccine series schedule based on settings established in the Tracking Schedule tool by a system administrator. If settings are not established in Tracking Schedule tool then this field is not editable.
VIS Date For:	The Vaccine Information Statement (VIS) date for the selected immunization and is an editable field. For each antigen of a combination shot, the appropriate VIS date displays and is an editable field as well.
Input Source of Record	Indicates whether the immunization was entered into the system by data entry through the web application or by batch upload through a data exchange method.

Reactions to Immunization

Anaphylactic reaction

Hypotonic-hyporesponsive collapse within 48 hours of immunization

Seizure occurring within 3 days of immunization

Persistent crying lasting >= 3 hours within 48 hours of immunization

Temperature >= 105 (40.5 C) within 48 hours of immunization

Pertussis allergic reaction

Tetanus allergic reaction

Client Died

Life threatening illness

Emergency room/doctor visit required

Hospitalization required

Resulted in prolongation of hospitalization

Resulted in permanent disability

This screen displays when the user selects an immunization for editing that was originally entered by another organization. The screen displays the exact same information as the Edit Immunization screen, but none of the fields can be edited. The user can make entries or updates to any reactions that have occurred. The user will not have the option to delete the selected immunization.

The last section of the screen displays contact information for the organization that owns the selected immunization record.

NOTE: If the user has questions or concerns about the selected immunization record details, contacting the provider organization directly is strongly encouraged.

This screen displays when the user selects an immunization for editing that was originally entered as an historical immunization without regard to which provider organization owns the record. The following table lists the information fields that display.

NOTE: Any user in any organization can make updates to the editable fields in historical immunization records. Any user belonging to any provider organization will have the option to delete the selected historical immunization.

When the user updates the Date Administered field and clicks the Save button, the system compares the record to the client's existing immunizations for potential duplicates. The system uses predetermined business rules for matching immunization records either to automatically resolve the case or to display the Duplicate Immunization Override window. Automatic resolution could result in the system discarding the immunization the user intended to save. The override window requires the user to make a determination. The user can make additional edits to the selected record or override the system and save the record.

Button	Description
	Saves any changes made to the editable information fields for the selected immunization. After the edited information is saved, the system returns the user to the client's Immunization History screen.
	Allows the user to delete the selected immunization. A pop-up window displays a confirmation message. The user can click OK to continue with the delete process or click Cancel to stop this process. The delete process returns the user to the client's Immunization History screen. NOTE: The delete button displays for immunization records that were entered, or owned, by the user's organization. Immunizations that were not entered by the user's organization can be edited, but deleting is not an option.
	Returns the user the client's Immunization History screen. Any changes made to the selected immunization will be lost if the user didn't previously save them.