Manage Clinicians Screen |
Purpose |
The Manage Clinicians screen displays clinicians associated with the organization. These clinicians appear in the Administered By drop down menus during the Add Immunization process. Users with a Provider Supervisor role can edit certain Clinician Information.
| Information Provided |
The Manage Clinicians screen displays all Clinicians and their designated roles. Clinicians are listed alphabetically by last name. Clicking a name opens the Clinician Information screen.
Clinician Table Section
Columns |
Description |
Clinician Name |
The Clinician's last name, first name as a hyperlink. |
Role |
The Role of the Clinician. |
Signature |
Designation of electronic signature on file, if applicable. |
Command Button Functionality
Command Button |
Description |
| Navigates to the Clinician Search screen. | |
| Navigates to the Clinician Listing screen. |
Edit Clinician Information Screen |
Edit Clinician Information Section - This section contains the information fields to identify clinicians in the organization. Details are described below.
A Role is designated for each clinician by clicking the radio button for the applicable role. (Role is a required field.) Roles that can be associated with the clinicians are:
Clinician: An individual who is legally authorized to administer a vaccine to a client. When designated, the names will be available for selection in the 'Administered By' drop-down option fields for entering immunizations.
Prescribing Authority: An individual who is licensed by the state of Texas to order the prescribing of vaccines to a client.
Prescribing Authority/Clinician: An individual who serves as both the administering clinician and ordering authority. When designated, the names will be available for selection in the 'Administered By' drop-down option fields for entering immunizations.
The Clinician identifying information displays below the role designation. The fields are described in the table below.
Fields |
Description |
Prefix |
Clinician's prefix. |
Last Name |
Required. Last name of the clinician. |
First Name |
First name of the clinician. |
Middle Name |
Middle name of the clinician. |
Suffix |
Clinician's suffix. |
Job Title |
Required. Clinician's job title at the organization. **NOTE: Can be edited by a Provider Supervisor. |
Specialty |
Required. Clinician's specialty practice. **NOTE: Can be edited by a Provider Supervisor. |
Employee ID |
Clinician's ID number associated with the organization. **NOTE: Can be edited by a Provider Supervisor. |
| Required. Clinician's email address. **NOTE: Email address can be edited by a Provider Supervisor only when the organization is not a TVFC program provider. | |
License Type |
Credentials and description of the professional license type. |
License Number |
Required. Unique assigned license number for the designated professional credential. **NOTE: System validates the entry against acceptable format for license type. |
NPI |
Required. Clinician's NPI number. **NOTE: System validates the entry against acceptable format. |
Medicaid Number |
Clinician's Medicaid number. **NOTE: System validates the entry against acceptable format. |
Provider Activity Status |
Clinician's activity status. |
Address Information Section - The Address Information section contains clinician address and contact information as described in the table below.
Fields |
Description |
Street 1 |
Clinician's Address. |
Street 2 |
Clinician's additional address information, such as suite #, if needed. |
P.O. Box |
Clinician's P.O. Box. |
City |
Clinician's City for address purposes. |
State |
Clinician's State for address purposes. |
Zip |
Clinician's Zip code for address purposes. |
| Clinician's Email address. | |
Area Code |
Clinician's Area Code for the phone number being provided. |
Phone Number |
Clinician's Phone Number. |
Ext |
Clinician's Extension at the phone number provided. |
Command Button |
Description |
Returns the user to the previous screen. |
Find Clinician Screen |
Clinician Search Section- This section contains fields to search for a clinician associated with the organization. The search fields are described below.
Fields |
Description |
Last Name |
Searches clinicians whose last name is or starts with the criteria that is entered. |
First Name |
Searches clinicians whose first name is or starts with the criteria that is entered. |
Note: It is not required to enter criteria in the search fields. To get a list of all the clinicians associated with the organization, leave the search fields blank and click Find.
Clinician Search Results Table - This table lists all the clinicians that match the criteria entered, or all the clinicians associated with the organization if the search fields were left blank.
Columns |
Description |
Select |
Displays a check box for each clinician. Select the box for the clinicians who will be merged. |
Clinician Name |
The Clinician's Last Name, First Name as a hyperlink. The clinician name is a hyperlink that displays the Edit Clinician Information screen. |
Role |
The Role of the Clinician. |
Active |
Displays whether a Clinician is active for the Organization. |
Command Button Functionality
Command Buttons |
Description |
Searches for clinicians associated with the organization. |
|
Displays the Clinician Merge screen to combine clinician profiles. Select two or more clinicians from the Search Results table to merge them. |
|
Returns the user to the previous screen. |
Clinician Listing Screen |
Clinician Listing Table- This table displays the organization's clinicians and designated roles for all records with an activity status of Active. The activity status is designated on the Clinician Information screen.
Column |
Description |
Clinician Name |
The name of each Clinician associated with the Organization. Names display alphabetically, last name first. |
Role |
The role designated in the Clinician Information screen. |
Command Button Functionality
Command Button |
Description |
Displays the previous screen. |
Clinician Merge Screen |
This screen allows the user to combine clinicians. Select at least two clinicians from the Find Clinicians search results table and click Merge.
Merge Clinician Table - Displays clinician information in order to select the clinician that will be kept when the records are merged.
Columns |
Description |
Select |
A radio button for each clinician. Select the radio button for the clinician who will be kept when the records are merged. |
Clinician Name |
The Clinician's Last Name, First Name as a hyperlink. The clinician name is a hyperlink that displays the Edit Clinician Information screen. |
Role |
The Role of the Clinician in the organization. |
Active |
Displays whether a Clinician is active for the Organization. |
Command Button Functionality
Command Buttons |
Description |
Keeps the selected clinician in the merge process. |
|
Returns the user to the Manage Clinicians screen. |
Note
ImmTrac2 is set up to accommodate a variety of user types. Each user will have access to certain features in the application based on the role that is assigned. Online help reflects the capabilities available to provider user roles. Other user roles should refer to the user manual for more access features and capability details.